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Motadata Docs

Create Report

The page enables you to create a custom report for all the modules. You can create tabular, matrix, summary, plugin, and query reports.  Based on the module and report type selected, the filters, charts, and column values will appear for configuration.

Tabular Report

The tabular report displays the actual data of the column fields.
To create a tabular report,
Click Create on the top-right corner of the page and the Create Report page appears as shown below.

Create Report button
Create Report button
Create Report Page
Create Report Page

Enter the following details:
Basic Details

  • Name: Enter the name of the report.
  • Module: Select the desired module for which you want to generate the report. Based on the module selected, the report identifies the relevant filters, and columns of the report. For example, if you select the Request module, all the filters, and columns related to the request will be displayed. Also, in case of the Release report, all the filters, and columns related to the Release module will be available.
  • Type: Select the type of report as Tabular.
  • Technician Access Level: Select the technicians whom you want to allow to access the report.
  • Group Access Level: Select the group of the technicians whom you want to allow to access the report you are creating.
  • Description: Enter the description of the report.

Filters
Select the filters that display only relevant data without any clutters.

  • Date Filter: Select the date from which the data is to be extracted. The options are: Created Date, Resolved Date, Closed Date, and Last Updated Date.
  • Group By: Select the fields based on which you want to group the data.
  • Conditions: Add conditions if you require more precise output. A report can have single filter condition for simple report or a combination of conditions for precise analysis of some records.

Chart
Enable the flag Include Chart if you wish to include the chart in the report. If enabled, enter the following details:

  • X-Axis: Select the field you want to display on the X-axis.
  • Y-Axis Function: Select the function you want to display on the Y-axis. The functions are: Count of and Average Of.
  • Y-Axis Column: Select the column you want to display on the Y-axis. Once selected, you can also select values related to the column as shown below.
Select Values
Select Values
Select Column Values
Select Column Values
  • Visualization: Select the type of chart you want to display in the report. The options are Line chart, Bar chart, Column chart, and Pie chart.
  • Sort Order: Select the order in which the details should be displayed. You can sort in ascending or descending order.

Columns
Select the columns you want to view in the report output. The column fields are available based on the selected module. If required, you can also use the Remove All Columns button to delete all the columns.

Select Columns
Select Columns

Once done, click Create and the report gets created. Now, select the date range, and click Preview to view the details in a tabular format as shown below. Later, you can also download or export the report if required.

Tabular Report
Tabular Report

Matrix Report

The matrix report displays the aggregated count of the column values.

To create a matrix report,
Click Create on the top-right corner of the page and the Create Report page appears as shown below.

Creating Matrix Report
Creating Matrix Report

Enter the following details:
For Basic Details, Filters, Chart, and Columns refer to the Tabular Report section.
Sorting

  • Sort Order: You can sort the report in ascending or descending order.
  • Sort By: Select the column based on which the report data should be sorted.
  • Column Value: Select the value as per the column selected for sorting.
  • Top Value: Enter the top value.

Once done, click Create and the report gets created. Now, select the date range, and click Preview to view the details as shown below.

Matrix Report
Matrix Report

Summary Report

The summary report displays the summarized data of the column fields.

To create a summary report,
Click Create on the top-right corner of the page and the Create Report page appears as shown below.

Creating Summary Report
Creating Summary Report

Enter the following details:
For Basic Details, Filters, and Columns refer to the Tabular Report section.

Once done, click Create and the report gets created. Now, select the date range, and click Preview to view the summary of the report.

Summary Report
Summary Report

Plugin Report

The plugin report displays the details as per the customer’s requirements.

To create a plugin report,
Click Create on the top-right corner of the page and the Create Report page appears as shown below.

Creating Plugin Report
Creating Plugin Report

Enter the following details:
Basic Details

  • Name: Enter the name of the report.
  • Module: Select the desired module for which the report is to be generated.
  • Type: Select the report type as Plugin.
  • Technician Access Level: Select the technicians whom you want to allow to access the report.
  • Group Access Level: Select the group of technicians whom you want to allow to access the report.
  • Plugin Identifier: Select the plugin which is to be used for generating the report.
  • Description: Enter the description for the report.

Filters
For Filters refer to the Tabular Report section.

Once done, click Create and the report gets created. Now, select the date range, and click Preview to view the details.

Plugin Report
Plugin Report

Query Report

The report displays the details based on the queries. This supports PostgreSQL select queries and are helpful to retrieve data from more than one database tables.

To create a query report,
Click Create on the top-right corner of the page and the Create Report page appears as shown below.

Creating Query Report
Creating Query Report

Enter the following details:
The Basic Details are same as in the Tabular section except for the Query field.
In the Query field enter the required PostgreSQL select query.

Once done, click Create and the report gets created. Now, click Preview to view the details.

Query Report
Query Report