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Motadata Docs

Change Details Page

To view the Change Details page, click on the subject of the change or View Details page icon as shown below:

Options to open Change Details Page
Options to open Change Details Page

The Change Details page appears.

Change Details Page
Change Details Page

Subject and Description

You can see the complete subject and the description on the top of the details page.

Change Subject and Description
Change Subject and Description

Classifiers of Change

These properties tell you the current statistics of the change and help you to classify them under different labels. When someone works on a change, they update the labels accordingly. For e.g. if the status is closed, it means you do not need to do anything on the change.

Properties Showing Change Classifiers
Properties Showing Change Classifiers
Properties Description
Status This label shows the current status of the change. The status is based on the change workflow.
Priority The label classifies the change based on the priority. The value in this label shows the current priority of the change. The default values are: Low, Medium, High, and Urgent.
Urgency The label classifies the change based on the urgency. The value in this label shows the current urgency of the change. The default values are: Low, Medium, High, and Urgent.
Impact The label classifies the change based on the impact factor. The value in this label shows the current impact of the change. The default values are: Low, On Users, On Department, and On Business.
Technician Group The label helps you sorting the technician when there is a long list. Based on the value selected here, the values of Assignee dropdown changes.
Assignee The label classifies the change based on the person to whom this change is assigned. When the value is unassigned, it means that change is not assigned to anyone. The values of assignee depends on the Technician Group value.
Due In Shows the due date and time of the change request. This can be set as the Change Schedule End Date if no SLA is applicable.
Change Risk Shows the risk related to the change. The options are: Low, Medium, and High.
Change Type Shows the type of the change. The default values are: Minor, Standard, Significant, Major, and Emergency.
Add Tags You can add the custom tags to quickly find the changes based on it. Also, system adds some default tags when based on certain labels and actions.

Associated Actions for Change

You can create or update different actions and activities as a part of communication, collaboration, and resolution in the change. The available types of actions are:

Action Types Description
Planning You can create a schedule and the plan related to the change.
Collaboration You can add collaboration messages and notes related to the change.
Tasks You can add and manage different tasks related to the change.
Approvals You can see the approvals given for the change and remind the concerned technician about it.
Relations You can relate the change with other changes, change, change, knowledge.
Work Log You can add and manage the work log about the time and actions spent on the change.
Audit Trail You can see the activity in the journal of all the actions related to the change.
Notifications You can send notifications related to the change.
Additional actions for Change
Additional actions for Change

Other Information

The other information displays additional details about the change. You can change them if required.

Other Info about the Change
Other Info about the Change
  • Category: Shows the category of the change. Default values are: Software, Hardware, Network, HR, or Other.
  • Department: Shows the name of the department to which the change request belongs.
  • Company: Shows the company associated with the change. This field is available only if the Managed Services Provider feature is enabled.
  • Location: Shows the location from where the change is generated.
  • Change Reason: Show the reason for change.
  • Change Type: Shows the type of change.
  • Target Environment: Shows the environment on which change will affect. Default values are: Production, Development, and Test.
  • Implementer: Shows the name of the person who is implementing the change.
  • Manager: Shows the name of the manager who is owning the change.
  • Reviewer: Shows the name of the reviewer who is reviewing the change.
  • Current SLA: Shows the assigned SLA.
  • Escalation Level: Shows the escalation level of the change.
  • Template: Shows the name of the template used to create the change.
  • Last Update Date: Shows the date and timestamp of the last activity on the change.

Change Actions

On the top-right corner of the page, you will see a set of actions.

Action options on Change Details page
Action options on Change Details page
  • Previous: Click to go to the previous change.
  • Next: Click to go to the next change.
  • Close: Click the Close Change button to close the change. Click here to see what happens when you close a change.
  • More Actions: Click on the vertical 3 dots to see other actions available for the change. The options are:
    • Archive: Select to archive the change.
    • Print: Select to print the change details in PDF format.