Motadata Docs

Asset Reconciliation

Purchase order is closed when ordered assets are received and payment is done. The assets received are automatically added to the CMDB with the status In Stock. When these Assets are discovered during an Asset Scanning (could be Agent-less or Agent Based), duplicate entries are created in the CMDB. A technician has to manually reconcile each asset with an In Stock asset. Reconciliation facilitates proper inventory management where a technician knows exactly which assets are available for the assignment.

Maximum two assets can be reconciled at a time.

Conditions for Asset Reconciliation are:

  • At a time only two assets can be reconciled.
  • Any one of them has to have an Origin: Purchase Order.

What happens after Reconciliation of two Assets ?

  • The Asset with Origin: Purchase Order is deleted.
  • The Asset that is not deleted gets the following information added from the deleted Asset:
    • Product info.
    • Purchase Order details.
    • The associated Purchase Order is linked (Relation) with the Asset.
    • Used By and Manage By fields are updated, if any.

Manual Reconciliation of Assets

To reconcile the required assets manually,

  1. Go to the Hardware Asset List page.
  2. Search for the discovered asset that you want to reconcile.
  3. Click on the Asset Name and go to its details page.
  1. Click on the Reconcile option from the Action Menu. A popup appears.
  2. Search and select the In Stock Asset with which you want the discovered asset to be reconciled.
  3. Click on Reconcile.
Select the Assets to be Reconciled
Select the Assets to be Reconciled
  1. The selected asset gets deleted from the asset list and gets linked with the asset. It appears in the Linked Events tab of the Hardware Asset Details page as shown below.
PO linked with the Asset
PO linked with the Asset

Reconciliation from Asset List View

  1. Go to the Hardware Asset List view page.
  2. Select one or more assets.
  3. Click the Take Action dropdown.
  4. Select the Reconcile to begin the reconciliation process. A confirmation message appears. Click Yes to continue or No to stop the action.
Reconciliation from Asset List View
Reconciliation from Asset List View