Problem Management Software

Minimize the Impact of IT Incidents

Provide Enhanced Service Availability with ITIL Problem Management.

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Take the Proactive Approach with ITIL Problem Management

Motadata ServiceOps ITSM Platform’s Problem Management can help you Reduce Repetitive Disruptions Occurring in the IT Infrastructure and Improve Customer Satisfaction.

Eradicate Recurring IT Issues with Root Cause Analysis

Get greater visibility into systemic issues by identifying and diagnosing root causes of recurring incidents.

  • Record symptoms and analyze the impact
  • Provide temporary workarounds or solution
  • Maintain known error records
Key Benefits
  • Enhanced Service Availability
  • Improved User Satisfaction

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Accelerate Resolution Process with Workflow Automation

Efficiently manage problems by automating low-level tasks with multi-level event-based or periodic workflows.

  • Automate changing of status on tickets based on pre-defined conditions
  • Automatically trigger the closure of linked incidents when the associated problem is closed
  • Automate announcements on problems to prevent incident duplication
Key Benefits
  • Improved ROI
  • Faster Responses

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Easily Integrate with Other ITSM Processes

Ensure high service availability by cohesively using problem management with other ITSM processes like incident, change, knowledge, and asset management.

  • Link similar incidents to a problem
  • Implement a change on identifying a permanent solution for a problem
  • Publish knowledgebase articles for future reference
Key Benefits
  • Increased Operational Efficiency
  • Better Visibility

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Improve Your
Service Operation By 30%

Other Features

Eliminate Recurring Incidents and Minimize Disruptions to Ongoing Business Operations with our Problem Management Software.

Map Problems

Mark and link a problem as a known one and ensure the agents have a complete context to provide faster resolutions.

Reports & Dashboards

Easily generate reports and visualize data through dashboards to identify problem relations and trends.

Self-Service Portal

Reduce incoming tickets by enabling users to easily find workarounds to common problems through the portal.

Asset Association

Easily obtain all crucial asset-related information while analyzing problems by relating assets to problem tickets.

Bulk Update

Modify the details of multiple problems in one go. Updating multiple problems is just a click away!

Universal Smart Search

Search for problems in seconds using custom and predefined filters of the advanced search bar.

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Motadata ServiceOps

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Other ServiceOps Modules

Incident Management

Perform RCA on related incidents

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Change Management

Manage changes in your IT infrastructure

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Release Management

Manage deployment of new features in your business application

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Knowledge Management

Manage organizational knowledge

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Patch Management

Automate patch management process
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Asset Management

Manage the life-cycle of hardware and software assets

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Project Management

Plan and execute new projects

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Service Catalog

Enable end-users to help themselves

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Explore ServiceOps

An IT Service Management Solution that is Easy to Use, Simple to Set Up, and has Everything you need to Provide a Seamless IT Service Delivery Experience.

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There are a few techniques to establish a successful problem management process. First, define and document the scope of the process and define roles and responsibilities. Then, identify and clearly define reactive and proactive triggers.

Make sure that you understand the difference and relationship between incidents and problems and establish an effective incident management process. Use the “5 Whys” technique. Offer a known error database for efficient problem handling and use problem management cohesively with other ITSM processes to produce more value.

Finally, ensure that you have well-defined KPIs and a clear management reporting process.

There are two types of problem management processes – proactive and reactive problem management.

Proactive Problem Management focuses on detecting future incidents and preventing them from recurring by identifying and eradicating the root cause before they have the potential to cause service disruptions.

Reactive Problem Management focuses on responding to repetitive incidents by determining the root cause and recommending a long-term solution. It is critical to recognize these recurring incidents as problems, in this case.

So, proactive problem management is commenced in service operations but is generally regarded as part of continuous service improvement and aims to identify problems and prevent incidents from occurring at all, whereas reactive problem management is implemented as part of service operation with the aim to follow-up on the incidents that have already occurred.

The problem management process helps in identifying and understanding the root causes of an incident and determining the best approach to eradicate that root cause.

The problem manager oversees the overall process of resolution for a particular problem. They organize and direct all aspects of the problem resolution effort comprising of assembling the appropriate teams, tools, and information.

The responsibilities of problem managers include managing the problem lifecycle, averting incidents from occurring, reducing the impact of incidents, providing interim solutions or workarounds for incident management, producing definitive solutions for known issues, as well as performing trend analysis.

Implemented in the right way, problem management can provide great value for your organization. It increases the first-time resolution rate by providing permanent solutions to incidents rather than just stopping at workarounds. This way the problem management process reduces the impact of incidents on ongoing services and prevents almost all recurring incidents to boost user productivity.

Problem management helps refine the service design by identifying root causes to ensure effective service delivery and strengthen the confidence of users. It helps eliminate the errors in an organization’s services through suitable documentation and decreases the time it takes to recover from these failures through systematic maintenance of a knowledge base.