7 Best IT Asset Lifecycle Management Software in 2026

If your IT team struggles to track devices, software licenses, warranties, and contracts, managing assets can become difficult.

IT asset lifecycle management software helps you track every asset from purchase to retirement. It gives your team a clear record of:

• Asset ownership: Who uses each device and where it is located.

• Lifecycle stages: Whether an asset is in stock, in use, under repair, or retired.

• Software licenses: How many licenses you own and how many copies are installed.

• Contracts and warranties: When agreements and warranties expire.

• Asset costs: Purchase costs, depreciation, and current book value.

However, tools differ in their discovery methods, lifecycle workflows, license tracking, deployment options, and pricing.

In this guide, we compare 7 IT asset lifecycle management software tools based on their features, limitations, and pricing.

How We Evaluated IT Asset Lifecycle Management Software

We compared each tool based on five key factors:

1. Asset discovery: Can it find hardware and software on your network without manual entry?

2. Lifecycle tracking: Can it track asset ownership, location, and movement from purchase to disposal?

3. License management: Can it compare purchased software licenses with installed copies?

4. Contract and cost tracking: Can it track warranties, contracts, asset costs, and depreciation?

5. Deployment and integrations: Does it support cloud or on-premises deployment and map asset relationships?

Top IT Asset Lifecycle Management Software at a Glance

Let’s have a quick overview of all tools from this table.

Prices come from each vendor's official pricing page and are current as of October 2026.

What Is IT Asset Lifecycle Management Software?

IT asset lifecycle management software tracks every IT asset your company owns, from purchase to disposal. It is often part of a wider IT asset management (ITAM) or IT service management (ITSM) product.

IT assets include laptops, servers, and software licenses. These tools help your team manage four key areas:

• Discovery: Finds hardware and software on your network and adds them to the inventory.

• Lifecycle tracking: Records each asset's stage, owner, and location.

• License and contract tracking: Compares purchased licenses with installed copies and tracks contract and warranty expiry dates.

• Cost tracking: Records asset costs and depreciation.

Read our IT asset lifecycle management guide for more details.

7 Best IT Asset Lifecycle Management Software in 2026

1. Motadata

Best for: Mid-size and large companies that want asset records and the service desk on one platform.

Motadata combines IT asset management, IT service management, and a CMDB in one product.

Its asset records are shared with the service desk, so technicians can see an asset's owner, location, cost, and history while handling incidents, problems, or changes.

You can add assets through network scans, file imports, purchase orders, or manual entry. The inventory covers hardware, software, non-IT assets, and supplies such as cables.

Its CMDB maps connections between devices and business services. Before changing or removing a device, your team can check which services depend on it.

Motadata also keeps purchase orders, contracts, and asset records in one place. Purchase orders include cost center and general ledger codes, which help finance teams track spending by department and account.

Its AI features flag asset risks, compliance gaps, and underused assets. You can deploy Motadata in the cloud or on your own servers.

Pricing

• Custom quote: Motadata has a custom quote for both the cloud version and the on-premises version. You can contact its sales team for the price.

• Free trial: A 30-day free trial is available, and you do not need a credit card.

2. ServiceNow

Best for: Large companies that want IT and non-IT assets managed on one enterprise platform.

ServiceNow runs IT, HR, customer service, and security work on one platform. Asset Management is the part that tracks hardware, software, cloud resources, and non-IT business assets.

We included it for large companies where several departments need to work from the same asset records.

Asset data is shared with ServiceNow's service desk, CMDB, and security products. Base Asset Management holds the main record for each IT asset. The record shows the asset's type, owner, location, status, and cost.

Each asset follows a set path of lifecycle stages. Workflows and AI agents move the asset to its next stage. If a step needs someone to sign off, they send that person an approval request.

ServiceNow Otto is ServiceNow's set of AI features. For hardware, it uses AI agents to handle asset requests and repairs.

If you want to compare other platforms, see our ServiceNow alternatives list.

Pricing

• Custom quote: ServiceNow has a custom quote for Asset Management. You can contact its sales team for the price.

• Separate products: IT Operations Management (which includes ServiceNow Discovery), Software Asset Management Professional, and Hardware Asset Management are sold separately from Asset Management. Each one has a custom quote. You can contact its sales team for the price.

• Free trial: ServiceNow does not offer a free trial. You can request a demo from its sales team.

To understand the licensing in more depth, read our guide to ServiceNow pricing.

3. Freshservice

Best for: Small and mid-size companies that want hosted asset management inside their service desk.

Freshservice is a hosted IT service management product from Freshworks. It has IT asset management built in.

We included it for smaller IT teams that want asset tracking inside the service desk they already use.

It finds Windows, Mac, and Linux devices. It also finds network, cloud, and storage equipment. All of them are kept in a CMDB from purchase to retirement.

Freshservice keeps purchase requests, approvals, and orders in one place. It also stores your contracts and software licenses. It tracks their renewal and expiry dates for you.

Freddy AI Copilot is Freshservice's AI assistant for technicians. When a technician works on an incident, it shows past incidents linked to similar assets. This helps the technician see how a similar problem was handled before.

Freshservice can also manage your IP addresses. This helps you avoid two devices using the same address when your network grows.

Pricing

• Starter plan: The Starter plan costs $19 per agent per month with annual billing. It does not include IT asset management.

• Growth plan: The Growth plan costs $49 per agent per month with annual billing. It includes the ITAM Growth package and 100 asset units.

• Pro plan: The Pro plan costs $99 per agent per month with annual billing. It includes the ITAM Growth package and 100 asset units.

• Enterprise plan: The Enterprise plan has a custom quote. You can contact its sales team for the price. It includes the ITAM Growth package and 100 asset units.

• Extra asset units: Freshservice IT asset management starts at $125 per month for each pack of 500 asset units.

• Freddy AI Copilot: Freddy AI Copilot is an add-on for the Pro plan. It costs $29 per agent per month. It is included in the Enterprise plan.

• Free trial: A 14-day free trial is available without a credit card. It gives you full access to the ITAM Enterprise package.

4. ManageEngine

Best for: Small and mid-size companies that want a standalone asset management product in the cloud or on their own servers.

ManageEngine is part of Zoho Corporation. It sells IT asset management as a separate product.

We picked it for companies that want asset management on its own, without buying a full service desk.

It tracks hardware and software from the first request to disposal, across one office or many. Assets come in through network scans, file imports, or barcode, QR code, and RFID scanners.

The life cycle designer stands out. You draw each stage on a drag-and-drop canvas. Each product type can have its own life cycle.

New asset and user data is also copied to the CMDB automatically. The CMDB is a record of your devices and services.

ManageEngine also connects with Endpoint Central, its endpoint management product. If you use both, technicians can use the remote support tools in Endpoint Central.

Pricing

• Free edition: The free edition costs nothing, and you can use it for as long as you want. It covers up to 50 nodes in the cloud and up to 25 nodes on your own servers. A node is one device that you track. The free cloud edition does not include the CMDB.

• Professional edition: The price depends on the number of IT assets. In the cloud, 250 IT assets cost $115 per month with monthly billing, or $1,245 per year with yearly billing. On your own servers, 250 IT assets cost $955 per year.

• Larger asset counts: Prices go up with the number of IT assets. For 10,000 IT assets, the price is $16,695 per year in the cloud and $11,995 per year on your own servers.

• Remote control add-on: In the cloud, remote control costs $315 per concurrent session per year. On your own servers, you need UEM Remote Access Plus, which starts at $95 per year for 25 computers and 5 users.

• Free trial: A 30-day free trial covers up to 250 IT assets. After the trial ends, the license moves to the free edition.

Each ManageEngine edition and add-on is covered in our ManageEngine pricing breakdown.

5. Ivanti

Best for: Mid-size and large companies that want asset records and endpoint management from one vendor.

Ivanti offers IT asset management as part of its Ivanti Neurons platform. The same platform also runs Ivanti's service desk and endpoint management products.

We included it for companies that already use Ivanti to manage their computers.

The asset record is shared. Ivanti's service desk and endpoint tools read the same record, so teams do not keep separate asset lists.

Asset data comes from two Ivanti tools. Ivanti Neurons for Discovery finds devices on the network, and Ivanti Endpoint Manager manages computers. Each record holds what the asset is, how it is used, what it cost, and how it is set up.

That matters when Ivanti patches a device. It already knows who owns the device and where it is in its lifecycle.

You can use it as a hosted service or run it on your own servers.

You can also compare Ivanti with other vendors in our Ivanti alternatives roundup.

Pricing

• Custom quote: Ivanti has a custom quote for IT asset management. You can contact its sales team for the price.

• Full ITAM version: Purchase orders, contracts, vendors, and stock management are in the full ITAM version. It comes through Ivanti ITSM and has a custom quote.

• Free trial: Ivanti does not offer a free trial. You can request a demo from its sales team.

Ivanti prices each product by quote. Our Ivanti pricing guide explains how those quotes work.

6. SolarWinds

Best for: Mid-size companies that want a hosted service desk with asset management built in.

SolarWinds offers a hosted IT service management product with asset management built in. It covers IT and non-IT assets, from the first inventory record to retirement.

We included it for mid-size teams that want assets next to their tickets without running any servers.

The Discovery Scanner checks whether each device is a laptop, a server, or something else. It then adds the device to the hardware inventory. You can also add assets yourself.

Dameware Remote Everywhere is SolarWinds' remote support tool. With the integration turned on, technicians can help users from the service desk.

Pricing

• Essentials plan: The Essentials plan costs $39 per technician per month with annual billing. It does not include network discovery, contract management, or license compliance.

• Advanced plan: The Advanced plan costs $99 per technician per month with annual billing.

• Premier plan: The Premier plan costs $124 per technician per month with annual billing. It is the only plan with the visual CMDB and dependency mapping.

• IT asset management: IT asset management is priced separately from the Essentials plan, the Advanced plan, and the Premier plan. It has a custom quote. You can contact its sales team for the price.

• Free trial: A 30-day free trial gives you access to Premier plan features and IT asset management.

See what each SolarWinds plan includes in our SolarWinds pricing guide.

7. InvGate

Best for: Mid-size and large companies that want to track IT assets across many sites and cloud accounts.

InvGate sells IT asset management as a separate product. It also connects with InvGate's service desk. It tracks each asset through purchase, deployment, maintenance, and disposal.

We included it for companies whose devices are spread across offices, device management tools, and cloud accounts.

Asset data comes from the InvGate agent. This is a small app on each device that reports its hardware and software. InvGate can also pull data from device management tools, such as Jamf and Microsoft Intune. It can read your AWS, Azure, and Google Cloud accounts too. Everything ends up in one inventory.

Atlas is InvGate's AI feature, and it is still in beta. It adds end-of-life dates, end-of-support dates, product specs, and suggested replacements to each asset record.

Pricing

• Starter plan: The Starter plan costs $1,499 per year as a fixed price for 500 IP devices. It does not include purchase orders, software metering, or license contract tracking.

• Pro plan: The Pro plan costs $5 per IP device per year for 500 to 5,000 IP devices. The lowest price is $2,500 per year.

• Enterprise plan: The Enterprise plan has a custom quote that starts at $12,000 per year. You can contact its sales team for the price. It is the only plan you can run on your own servers.

• Cloud resources: Every AWS or Azure resource that InvGate finds counts as one asset and uses one license.

• Free trial: A 30-day free trial is available without a credit card.

How to Choose IT Asset Lifecycle Management Software

Once you know what you need to track, these points will help you build a shortlist.

1. List what you own: Write down every kind of asset you need to track. Include laptops, servers, software, and non-IT items such as furniture.

2. Know how each tool charges: Some tools charge per IT asset, some per technician, and some per asset unit. Count what you have before you compare prices.

3. Decide where the data lives: If your asset data must stay on your own servers, check this first. Not every tool on this list can run on your own servers.

4. Check how assets get in: See how the tool finds new devices. Then check how often it updates their records.

5. Connect purchases and contracts: Each purchase order, contract, and warranty should be linked to the asset it covers.

6. Look at license tracking: Check whether the tool shows how many licenses you bought and how many copies are installed.

7. Test the approval steps: During the trial, move one laptop from "In Stock" to "In Use." Note who has to approve it and how long it takes.

8. Check the service desk link: Open a test incident and see whether the asset's details are already on it.

9. Price the full setup: Find out which features need a higher plan or an add-on. Then add them to your budget.

10. Follow one asset end to end: Use the free trial or a demo. Follow one laptop from the day it is bought to the day it is retired.

Our IT asset management guide explains where lifecycle tracking fits in IT asset management.

Conclusion

Choosing the right IT asset lifecycle management software depends on the assets you need to track, the lifecycle processes you want to manage, and where you want to store your data. Look for a tool that keeps asset records, ownership details, contracts, warranties, and costs up to date throughout an asset's life.

Motadata is worth considering if you want to manage IT assets, purchase orders, contracts, and service desk operations from one platform. It also supports automated asset discovery, lifecycle workflows, software license compliance, and depreciation tracking. You can deploy it in the cloud or on your own servers.

Try Motadata free for 30 days to see how it fits your IT asset management requirements.

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